Solution
Two systems, two versions of the truth
Connecting systems means building the sync that keeps them honest: explicit field mapping, upserts keyed on a stable external ID, retries, and alerting when something fails. It works even when the source system has no API and its only interface is a nightly CSV. Typically three to eight weeks from $7,500.
Sound familiar?
This is usually what it looks like from the inside.
If two or three of these land, we have built the fix before.
Finance and sales quote different revenue numbers from different systems.
A vendor told you the system cannot integrate because it only exports a file.
A Zapier chain has grown to fourteen steps and fails silently.
The marketplace app syncs the wrong objects in the wrong direction.
Your product database has the usage data and the CRM has none of it.
How we fix it
What actually changes.
In this order, because getting the order wrong is the usual reason these projects stall.
- 01
Document both ends honestly
What the source can actually emit, its auth model, its rate limits. Most integration projects fail here, before any code exists.
- 02
Agree the mapping in writing
Field by field, sync direction, and what happens when the two systems disagree. You sign it before we build.
- 03
Key on a stable external ID
Never on email. Writes become idempotent upserts, so replaying a batch cannot create duplicates.
- 04
Alert on absence, not just errors
The expensive failure is not a bad file. It is a file that never arrives while the pipeline keeps reporting success.
The work itself
Services this draws on
Custom Integrations and API Development
Middleware, private apps and file based pipelines for the platforms that never made it to anyone’s marketplace.
From $7,500 →CRM Data Migration
Salesforce, Pipedrive, Dynamics, Zoho or a decade of spreadsheets, migrated with owners, associations and activity intact.
From $4,500 →AI Automation and Agent Development
Agents and automations aimed at one expensive manual process, with evaluation and guardrails built in.
From $12,000 →
The real alternative
The other option is hiring someone and teaching them everything.
Most people weigh us against a salary. It is worth being honest about what the salary actually buys, because the wage is the cheapest line in it.
Hire and train someone
- Time to first useful output
- 3 to 6 months
- Recruiting and onboarding
- 4 to 10 weeks before they start
- Who trains them
- Your most senior person, for months
- Who reviews the work
- Also your most senior person
- Breadth
- One person, one skill set
- If they leave
- The knowledge leaves with them
- Annual cost
- $95k to $160k, plus benefits and tools
Bring us in
- Time to first useful output
- Week one, a written scope
- Recruiting and onboarding
- None. We start inside two weeks
- Who trains them
- Nobody. We arrive knowing the stack
- Who reviews the work
- We do, and you see it weekly
- Breadth
- Product, data, AI, commerce and CRM
- If we leave
- Documentation and code you already own
- Cost
- A fixed project fee, agreed before we start
None of this argues against hiring. A permanent team is the right answer once the work is continuous and someone internal can lead it. It is the wrong answer when you need one thing built well, once, and you need it this quarter. We will tell you which situation you are in on the first call.
Salary range reflects US market rates for a mid to senior full stack developer or a HubSpot administrator, before employer taxes, benefits, equipment and software. Ramp times are our own observation across client teams rather than a published figure, and yours may be shorter.
Next step
Tell us where you are stuck.
A short call, no deck. We will tell you what we would do, roughly what it costs, and whether you actually need us, sometimes the answer is that you do not.